SERVICES & SOLUTIONS Custom Solutions Direct Mail Data Breach Notification

Data Breach Notification

While you work to secure your systems, fix vulnerable areas, and notify law enforcement, you need a trusted partner to quickly and safely handle the logistics of direct mail notification of a data breach.

SunDance is a HIPAA-compliant facility with SOC II Type 2 security certification. We have years of experience with variable secure data and efficient direct mail distribution that includes chain of custody documentation and audit readiness. Some of our clients engage us through their attorney or compliance advisor, while others come to us after a legal review determines a breach notification is required.

All 50 states, the District of Columbia, Guam, Puerto Rico, and the U.S. Virgin Islands require some form of data breach notification to protect individuals and businesses. The HIPAA Breach Notification Rule requires HIPAA-covered entities and their business associates to provide notification following a breach of unsecured protected health information.

The FTC recommends encouraging affected individuals to notify them through IdentityTheft.gov, and including their free guide, Identity Theft: A Recovery Plan.

Who May Need This Service

Any business that maintains personal data
Healthcare providers and their business associates
Insurance companies and third-party administrators
Law firms handling breach notifications for their clients
Any entity subject to HIPAA or state breach notification laws

If you are unsure whether notification of your breach is necessary, we strongly recommend consulting legal counsel before proceeding. SunDance is happy to coordinate with your attorney as part of the process.

What SunDance Does

Secure intake and handling of notification data
Controlled processes designed for sensitive and regulated communications
Variable data letter/insert production
High speed intelligent inserting
Address standardization and postal optimization
First Class and Certified Mail options
USPS tracking and reporting
Documentation to support audit and compliance needs

While we hope you never have a need to notify individuals of a data breach, rest assured that if you do SunDance can handle your volume mailing securely and efficiently for compliance with best practices and all data breach notification laws.